[wellylug] Group Formalization
klhunter at paradise.net.nz
Thu May 22 02:30:19 NZST 2003
I would suggest the sub could be proportional so that if there are only
two months of the year left, you would pay only 2/12 of the sub.
Colin Klenner wrote:
> On considering the proposal to formalize the group somewhat I have
> drafted for comment a simple set of Rules sufficient to cover the
> group - just like a regular Club.
> Try to be rational and thoughtful. After all this is your group.
> RULES OF THE WELLINGTON LINUX GROUP
> 1) TITLE
> The name of the Group shall be the " WELLINGTON LINUX GROUP"
> hereafter referred to as "the Group".
> The Group shall consist of an unlimited number of members who are
> interested in Linux and Open Source Software and Open Source Software.
> 2) OBJECTS
> The objects of The Group shall be:-
> a) To exchange Linux and Open Source Software knowledge and
> b) To encourage the use of Linux and Open Source Software
> c) To foster the spirit of Linux and Open Source Software.
> A person becomes a member of the Group on payment of subscription to
> the Group
> A person may resign at any time by submitting their resignation to the
> Group in writing.
Committe vacancies need be filled from the wider group rather than the
Looks good to me.
> 4) SUBSCRIPTION
> The amount of the annual subscription shall be fixed at the A.G.M.
> each year and subscriptions shall be payable each year not later than
> the Group meeting in May.
> The Group year shall be deemed to commence on the first day of April
> and end on the 31st day of March. If a member's subscription for the
> previous year remains unpaid, that person's membership shall cease.
> 5) COMMITTEE
> An executive committee (hereafter called the Committee) shall be
> elected at each AGM to manage the affairs of the Group.
> The Committee shall not be more than five in number, including the
> President, Secretary, and Treasurer.
> The Committee shall fill a casual vacancy from among the members of
> the Committee for the remainder of the term.
> 6) DUTIES OF THE TREASURER
> The Treasurer shall collect all subscriptions and other revenue and
> shall keep a correct account of all moneys paid to and by the Group,
> and prepare an annual Statement of Income and Expenditure and Balance
> sheet of the Group.
> 7) AUDITOR
> An independent Auditor shall be appointed at the Annual General
> Meeting of the Group to independently audit the accounts, statements,
> and books of the Group.
> 8) POWERS OF COMMITTEE
> The Committee shall have the management and control of all the
> property and funds of the Group subject to the provisions of these
> rules, and to any resolutions passed in pursuance of the same by the
> Group in a general meeting.
> 9) MEETING OF COMMITTEE
> a) The Committee shall meet at such times as shall be deemed to
> be advisable.
> b) Meetings of the Committee shall be presided over by the
> President, or in her/his absence, by one of the committee.
> c) Decisions by the Committee shall be decided by a majority of
> votes, and in the case of equality of votes, the chairperson shall
> have a second or casting vote.
> A quorum of the Executive Committee shall consist of four members.
> 10)PROCEEDINGS AT ANNUAL GENERAL MEETING
> The Group shall hold an Annual Meeting not later than June each year to
> a) Receive the Report of the Executive Committee.
> b) Receive the audited statement of accounts, the balance sheet
> auditor's report.
> c) Elect executive officers for the ensuing year.
> d) Elect an Auditor.
> e) Receive and vote on any other matters requiring the
> consideration of the Group members.
> 11)SPECIAL GENERAL MEETINGS
> Special General Meetings of the Group may be convened at the request
> of at least three members of the Group. Notice of the meeting shall be
> given to all members by mail at least ten days prior to the date of
> the meeting.
> Special General Meetings shall be for the specific purpose of
> dismissing the Committee, or for making changes to the Rules where
> such a change cannot wait until and AGM, or for the winding up of the
> 12)VOTING AT ANNUAL OR SPECIAL MEETINGS
> Any motion put to the Group at an AGM or SGM shall be decided by a
> show of hands. The chairperson of that meeting shall, in the case of
> an equality of votes, have a casting vote.
> 13)AFFILIATION WITH OTHER GROUPS OR ASSOCIATIONS
> The Group shall authorize a member to represent the Group to the New
> Zealand Open Source Society. Notice of this authorization or any
> change to the representative shall be in writing to the Secretary of
> the Association.
> The committee shall have the right to affiliate with other Groups or
> associations subject to the approval of members being obtained at a
> general meeting.
> If The Group were to be liquidated, all assets are to be distributed
> at the members' discretion, providing that no member may have
> pecuniary gain.
> Any case not provided for in these rules, or any question arising from
> their interpretation, shall be decided by the Committee and subject to
> ratification an a general meeting.
> Remember this is for your comment so be objective.
470 Evans Pay Parade
04 934 1702
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