[wellylug] Group Formalization

Lindsay Hunter klhunter at paradise.net.nz
Thu May 22 02:30:19 NZST 2003


I would suggest the sub could be proportional so that if there are only 
two months of the year left, you  would pay only 2/12 of the sub.  

Colin Klenner wrote:

> On considering the proposal to formalize the group somewhat I have 
> drafted for comment a simple set of Rules sufficient to cover the 
> group - just like a regular Club.
> Try to be rational and thoughtful. After all this is your group.
>
> --cut---
> RULES OF THE WELLINGTON LINUX GROUP
>
> 1)      TITLE
> The name of the Group shall be the " WELLINGTON LINUX GROUP"  
> hereafter referred to as "the Group".
> The Group shall consist of an unlimited number of members who are 
> interested in Linux and Open Source Software and Open Source Software.
>
> 2)      OBJECTS
> The objects of The Group shall be:-
> a)      To exchange Linux and Open Source Software knowledge and 
> experience.
> b)      To encourage the use of Linux and Open Source Software
> c)      To foster the spirit of Linux and Open Source Software.
>
> 3)MEMBERSHIP
> A person becomes a member of the Group on payment of subscription to 
> the Group
> A person may resign at any time by submitting their resignation to the 
> Group in writing.

Committe vacancies need be filled from the wider group rather than the 
committee?

Looks good to me.

Lindsay

>
> 4)      SUBSCRIPTION
> The amount of the annual subscription shall be fixed at the A.G.M. 
> each year and subscriptions shall be payable each year not later than 
> the Group meeting in May.
> The Group year shall be deemed to commence on the first day of April 
> and end on the 31st day of March.  If a member's subscription for the 
> previous year remains unpaid, that person's membership shall cease.
>
> 5)      COMMITTEE
> An executive committee (hereafter called the Committee) shall be 
> elected at each AGM to manage the affairs of the Group.
> The Committee shall not be more than five in number, including the 
> President, Secretary, and Treasurer.
> The Committee shall fill a casual vacancy from among the members of 
> the Committee for the remainder of the term.
>
> 6)      DUTIES OF THE TREASURER
> The Treasurer shall collect all subscriptions and other revenue and 
> shall keep a correct account of all moneys paid to and by the Group, 
> and prepare an annual Statement of Income and Expenditure and Balance 
> sheet of the Group.
>
> 7)      AUDITOR
> An independent Auditor shall be appointed at the Annual General 
> Meeting of the Group to independently audit the accounts, statements, 
> and books of the Group.
>
> 8)      POWERS OF COMMITTEE
> The Committee shall have the management and control of all the 
> property and funds of the Group subject to the provisions of these 
> rules, and to any resolutions passed in pursuance of the same by the 
> Group in a general meeting.
>
> 9)      MEETING OF COMMITTEE
> a)      The Committee shall meet at such times as shall be deemed to 
> be advisable.
> b)      Meetings of the Committee shall be presided over by the 
> President, or in her/his absence, by one of the committee.
> c)      Decisions by the Committee shall be decided by a majority of 
> votes, and in the case of equality of votes, the chairperson shall 
> have a second or casting vote.
> A quorum of the Executive Committee shall consist of four members.
>
> 10)PROCEEDINGS AT ANNUAL GENERAL MEETING
> The Group shall hold an Annual Meeting not later than June each year to
> a)      Receive the Report of the Executive Committee.
> b)      Receive the audited statement of accounts, the balance sheet 
> auditor's report.
> c)      Elect executive officers for the ensuing year.
> d)      Elect an Auditor.
> e)      Receive and vote on any other matters requiring the 
> consideration of the Group members.
> 11)SPECIAL GENERAL MEETINGS
> Special General Meetings of the Group may be convened at the request 
> of at least three members of the Group. Notice of the meeting shall be 
> given to all members by mail at least ten days prior to the date of 
> the meeting.
> Special General Meetings shall be for the specific purpose of 
> dismissing the Committee, or for making changes to the Rules where 
> such a change cannot wait until and AGM, or for the winding up of the 
> Group.
>
> 12)VOTING AT ANNUAL OR SPECIAL MEETINGS
> Any motion put to the Group at an AGM or SGM shall be decided by a 
> show of hands. The chairperson of that meeting shall, in the case of 
> an equality of votes, have a casting vote.
>
> 13)AFFILIATION WITH OTHER GROUPS OR ASSOCIATIONS
> The Group shall authorize a member to represent the Group to the New 
> Zealand Open Source Society. Notice of this authorization or any 
> change to the representative shall be in writing to the Secretary of 
> the Association.
>
> The committee shall have the right to affiliate with other Groups or 
> associations subject to the approval of members being obtained at a 
> general meeting.
>
> 14)LIQUIDATION
> If The Group were to be liquidated, all assets are to be distributed 
> at the members' discretion, providing that no member may have 
> pecuniary gain.
>
> 15)GENERAL
> Any case not provided for in these rules, or any question arising from 
> their interpretation, shall be decided by the Committee and subject to 
> ratification an a general meeting.
>
> --cut--
>
> Remember this is for your comment so be objective.
>
>

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