[wlug_org] Installfest meeting summary/minutes

[Wood Brent]

Hi y'all. 


This will constitute the minutes of the installfest planning meeting.
If you have concerns/offers/advice/info, please post to the wlug_org list.
Once there appears to be a consensus, & we have filled what roles we can, we
will post a summary & request for help in the areas it is still needed to the
wellylug list.

If you can fill (or help with) any of the roles described, please help!!!

If I've forgotten anything, stick it here...

I'll be away this week, so hopefully will come back to find it is all sorted
(fat chance :-)


Brent

______________________________________________________________________________

First WLUG Installfest planning meeting.

Held 18 March at JJ Murphies bar, upstairs, outside under an umbrella, on a
pleasant Wgtn evening. 

Present: the 3 install guys:
 Michael (Lycoris) Dittmer, Chris (jaffa) Hodgetts, Brent (??) Wood

and helpers:
 Jamie Baddeley, Jeremy Naylor


Overview: One or two arrived on time (I wasn't one of them), Michael availed
himself of fish & chips from the menu, a few drinks were drunk & we enjoyed
some incidental chatter about the proposed installfest. 



Nitty-gritty: We figured the first thing to do was sort out some sort of agenda
as no-one had got around to that in advance. This included:

Venue details
Distros
CD production
Sponsors
Marketing
Installations
Presentations
Needs


So; all to be confirmed with sponsors & dependent on help from other members,
etc, but the current proposal for WLUG Installfest 2004 is:


Venue.

  Silicon facilities, Sydney St, Petone (through Brent Wood)
  Date     1st May
  Times    setup from 0900
           open from 1000
           close to public/tidy up 1500
           vacate 1600
       (the close times dependent on interest)


Distros.

3 main WLUG supported distros, plus a Debian & Mandrake based LiveCD.
Lycoris also available, from "An Inside Job" (aka Michael Dittmer)  
others if individuals wish to do so, but without WLUG support.

  Mandrake 9.2
  Fedora core 1
  Debian 3.0 r2
  Knoppix 3.3
  PCLinuxOS 2004



CD's

  Printed with Inspire & WLUG logos by Inspire.net (through Jamie B)
   Mandrake  20x 3cd sets
   Debian    5x  1 or 3cds to be decided
   Fedora    10x 3CD? sets  
   Knoppix   30x
   PCLinuxOS 15x

  There but not printed:
   CD with asstd modem/graphics drivers to help with installs
  
   Hopefully DSE Linux & Open Source CD's to give away. These have been
mastered  
   & are being pressed at present. They should be in DSE shops in a couple of  

   weeks. 
 
   Maybe the NZOSS CD if it is ready???


Sponsors

  Silicon:   venue, maybe some printing/copying, demo PC for Dymocks? (Brent)
  Dymocks:   books at installfest, shopfront display, brochures (Brent)
  Inspire:   CD's     (Jamie B)
  DSE:       CD's & promotion/handouts at local shops (Brent)
  PC World:  free copies of Linux related articles (we need to photocopy-
Brent)
  Digiprint: printing (?)  (Jamie B)


Marketing

  PC running Linux with powerpoint in Dymocks window 1 week prior 
  Handouts, A5 or A4 depending on printing sponsorship
            600 to DSE to distribute from local shops
            200 to Dymocks to go with live display
            50 for WLUG members to post in local shops/malls, etc
  Community radio, interview/news item
  Local papers, interview/news, listing in what's on sections
  
  (Jamie to see about design, printing & radio)
  (Brent to organise PC for Dymocks)
  (?? to prepare powerpoint)

Installations on the day

  We need a person to become the distro person for each distro at the 'fest
  Sam Cannell was suggested as the Debian, Damon as the Mandrake, (to be 
    confirmed, we haven't asked yet), Brent prob PCLinuxOS, others needed. They

    can have other people helping, just take responsibility for it.
  We need someone familiar with modem (winmodem) setup, & someone familiar with

    generic driver installs (maybe same person?)

  All installs will include: 
    OpenOffice, Mozilla, The GIMP, XMMS, & a video player
     These may need to be distro specific, totem is not well known but makes a 
     reasonable entry level video player.

    Check sheet, (Michael D to prepare, to include)
       WLUG liability disclaimer -all care/no responsibility 
        (signed by installee before starting)
       Distro details
       Installers name & contact email
       Installee's name & contact email/phone
       Install details, tick off components
       Comments
         (copied- one each to installee/wlug)


Presentations

  As discussed on the list, we plan to run 20 minute presentations every 1/2hr 
  in Silicons upstairs room. These will be by registration as numbers are 
  limited (30ish people for each one).

  Running from 1000 until 1500 gives time for up to 10 separate presentations.

  Topics suggested to date:
    Linux/Open Source: the story & the myths (Jamie B/Brent)
    Knoppix demo & install (??)
    WLUG (what we are...)  (Jamie B)
    Lycoris desktop LX/productivity pack (Michael D)
    KDE (?)
    Core applications/compatability (?)
       (browser, email, open Word docs, Excel spreadsheets, pdf's, ppt's)
 

  This wasn't discussed, but I'll stick it here anyway:

  WLUG web site to have installfest info, links to sponsors sites, presentation
  
  listing/registration. Registrations via email. Need to beg Jethro to help :-)

  I suggest each presenter has an email link on the wlug 'fest presentations 
  info page & looks after registrations for their own presentation.

  If they get enough interest & times are available, it may be possible to run 
  one or two a second time on the day. They will need to ask fast, & the second

  one will be listed on the web site, but not the handout



Needed:

Out of this comes a list of what is needed from other WLUG members to get it
all working on the day. Hopefully we can spread the tasks around to keep the
workload per person down.

People to take on the main installer role, to be responsible for each distro 
  specified.
People to help the above distro installers on the day.
Someone with modem setup knowledge.
Someone to compile the CD with modem & other drivers.
Someone to undertake the presentations without people as above, & to offer 
 their own presentations.
People to stick up info sheets around their parts of Wgtn a week or so prior 
 to the 'fest.
Someone to create a 5-10 min powerpoint to loop on the PC in Dymocks window.
 (needs to be eye catching, informative & generate interest)
People to use radio/newspaper contacts to help with marketing.
Someone to go through recent NZ PC World & photocopy recent appropriate Linux
articles (40 copies?)